The Sappers Association [NZ] Inc
powered by TidyHQ
Date
2023-08-22
Time
07:00 PM
Conferencing
Join via Zoom
https://us02web.zoom.us/j/5810728504?pwd=QStCRVdXcENLN3Z6blVnMlhKbUpYdz09
(ID: 5810728504)
Date and Time subject to change according to your availability.
Please advise the Chair, Peter Mellalieu, +6421420118
Purpose
- To formalise the project execution team for the forthcoming Auckland Region Sappers Day, Sunday 15 October
- To clarify and resolve roles, responsibilities and jobs to be done
- To progress event announcements, media materials, VIP invitations, programme and runsheet
- To budget and control resources
- To schedule and commit support personnel, significant performance roles and VIP guests
Previous minutes and related documentation
-
Event Announcement: Sappers Day Auckland Region 2023—Parade and Service for Everyone. (2023, October 15). The Sappers Association [NZ] Inc | TidyHQ. - Project planning, development and budget (GDOC)
- Sappers Day Project meeting June 2023
-
President's meeting - July 2023
Chairperson
|
Peter Mellalieu
|
DM Auckland, Chair Northern, Zoom Wizard, Constitution | PM |
Attendees
|
Paul Baragwanath
|
PB | |
|
Peter Mellalieu
|
DM Auckland, Chair Northern, Zoom Wizard, Constitution | PM |
|
Joe Rae
|
JR |
| 1 | Welcome to new team members | For Noting | |
| 2 | SITUATION REPORT | For Noting | |
| 2. 1 | Previous Meetings. See Description / Previous Minutes | For Noting | |
| 2. 2 | Event announcement #3 | For Noting | |
| 2. 3 | Jobs to be done | For Action | |
| 3 | ROLES AND RESPONSIBILITIES | For Discussion | |
| 3. 1 | Event director | For Noting | |
| 3. 2 | Programme. Vision, design, print, digital | For Discussion | |
| 3. 3 | Operations, Runsheet, budget, VIPs, Parade | For Discussion | |
| 3. 4 | RNZE 2 Field Squadron. Parade and Support | For Action | |
| 3. 5 | Refreshments. Rum, morning tea, lunch | For Action | |
| 3. 6 | Stakeholder liaison (Sponsors, Local RNZE, City Rail Link, NZ Army, NZ Defence, Allied and Merchant Services...) | For Discussion | |
| 3. 7 | Event publicity, media release, poster design, invitation design, brand | For Action | |
| 3. 8 | Special invitations (Patrons, VIPs, Miners, allied services, RSL, RSA) | For Action | |
| 3. 9 | Stakeholder liaison (St David's Memorial Church) | For Discussion | |
| 3. 10 | City Rail Link tour | For Noting | |
| 4 | PROJECT PLAN | For Discussion | |
| 5 | BUDGET, WAYS AND MEANS | For Discussion | |
| 6 | JOBS TO BE DONE | For Action | |
| 7 | NEXT MEETING | For Noting | |
| 8 | PROCESS REVIEW | For Discussion | |
| 9 | MEETING ENDS |
